BALLINA AMATEUR BOXING CLUB CONSTITUTION
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1.
NAME
The club shall be known as Ballina Amateur Boxing Club.
All references hereinafter in this document to The Club shall mean Ballina
Amateur Boxing Club.
2.
LOCATION
The Club shall be located at Dick Hearns Gym premises at Mercy Road, Ballina, Co. Mayo, or at any venue that shall be agreed upon by the club
committee.
3.
AFFILIATION
The Club shall be affiliated to the Irish Athletic Boxing
Association, which is the governing body for Amateur boxing within Ireland and
shall adhere to and be governed by the Rules, Regulations, Laws and
Constitution of the said association.
4. AIMS, OBJECTIVES AND ACTIVITIES
The club shall endeavour through
the sport of Amateur boxing;
4.1. to
provide facilities for training, coaching and competition in boxing in a
sporting, friendly and fair manner for the benefit of its members,
4.2.
to
promote fitness, discipline, friendship, fair play, respect, self esteem and self confidence,
4.3.
to
increase quality of life by providing a constructive alternative to anti social
behaviour such as drugs & alcohol abuse, for the local youth particularly
those living in disadvantaged areas,
4.4. to provide
positive role models and social inclusion from interaction with our coaching
staff and other young boxers irrespective of socio-economic status in an
environment of mutual respect and understanding.
5. MEMBERSHIP
5.1.
Membership
shall be open to all persons aged nine years and upwards, both male and female,
and without discrimination;
5.2. All applicants shall
complete and sign an application for membership form and by appending their
signature to this form shall signify their acceptance of, and commitment to,
the constitution, rules and regulations of the club;
5.3. A parent or guardian
shall also sign each application form together with any applicant aged under
sixteen years, thereby signifying acceptance of, and commitment to, the
constitution, rules and regulations of the club;
5.4. Incorrect information
provided on an application form shall render the member liable to expulsion
from the club. Any member expelled from the club is not entitled to a refund;
5.5. Any member may resign
from the club by notifying a club coach or any officer.
5.6. Any coach can issue a
warning to any member for conduct that is deemed to be behaving in a manner
that is disruptive, disrespectful or brings the name of the club into
disrepute. Warnings can be issued for behaviour during training or at any other
event that the member is representing the club or while travelling to/from any
said event;
5.7. Any coach can suspend
a member from the club provided the member has been given a warning within the
one year period preceding the suspension. Suspensions can be for any duration
up to a maximum of one month;
5.8. The
club committee shall have the right to expel any member under any circumstances
provided the said member has been granted the opportunity to defend
himself/herself before the committee. The decision of the meeting shall be
notified to the member within 7 days after the meeting. A member shall only be
expelled by a committee meeting provided there is at least a two-third majority
in favour of the motion to expel.
5.9. Once the member has
been notified of disciplinary action then that member is automatically
suspended and not allowed to attend club training/events or club competition.
5.10. Membership fee and training dues shall be set by the club
committee. Training dues are paid each night the member is in attendance
whereas membership fees (if any) shall be payable annually in advance on the
first day of October. Members joining during the year shall be liable for the
full annual fee. Any person who has not paid his/her membership fee by 31st
October annually may be expelled from the club, but may reapply for membership
at any time;
6.
OFFICERS /
COMMITTEE
6.1. To
be a member of the committee, a person must be either a:
6.1.1. member of the club
aged sixteen years or older;
6.1.2. parent of a member
of the club, if the member is younger than sixteen years.
6.2. The committee shall consist of a maximum of 15
members and a minimum of 5 members;
6.3. The size and composition of the committee and the election of officers
shall be decided by a majority vote at the clubs Annual General Meeting;
6.4. The committee shall meet at
such time and place as the committee members decide;
6.5. The officer members of the club shall be President, Chairperson, Secretary, Treasurer, Club
Registrar/Child Protection Officer, Public Relations Officer and any other
positions as shall be agreed at any Annual General Meeting or as directed by the parent body, IABA;
6.6. If the Chairperson is absent, the members present shall elect a
chairperson for the particular meeting;
6.7. All officers and committee members shall serve for one year but may
offer themselves for re-election.
6.8. Fifty percent of the committee officer members plus one shall constitute a
quorum. If at fifteen minutes after the stated time of commencement of the
meeting a quorum cannot be constituted, the meeting shall be adjourned for
seven days. If a quorum cannot be constituted at fifteen minutes after the
stated time of commencement of the reconvened meeting, those members present
shall constitute a quorum;
6.9. The club committee shall be responsible for all the administrative and
financial activities of the club and have control of all the clubs assets;
6.10.
Any committee member who is absent from three
consecutive committee meetings without a reason which is deemed to be
acceptable by the committee shall be replaced by co-opting a club member to
fill the vacancy. This co-opting procedure shall also be used to fill vacancies
caused by resignations or death. Members co-opted on to the committee shall
serve only for the unexpired time of the year in question;
6.11. All decisions taken by the club committee shall be by majority vote
with the chairperson having the casting vote;
6.12.
All payments, withdrawals and cheques on the club’s
accounts with financial institutions shall be signed by the Chairperson and
Treasurer.
6.13. The Chairperson shall be responsible for the smooth running of the Club
overseeing the functions of the other Committee members, and shall be
responsible for performing or appropriately delegating tasks for which no particular
Committee member is responsible The Chairperson shall be primarily responsible
for liaison with external groups.
6.14. The Secretary shall be responsible for keeping the minutes of the Club
meetings and to respond to routine administrative tasks. He/she shall ensure
that the minutes of the Club are available to all members. The Secretary of the
Club shall keep the Constitution up to date and shall preserve historical
copies of it.
6.15. The Treasurer shall be responsible for the Club’s funds, servicing its
bank accounts, and preparing the accounts of the Club as needed, and will
ensure the any monies received are deposited into the club bank account within
30 days. The treasurer may maintain a petty cash float of ?300.
6.16. The Club Registrar
shall maintain a register of all members detailing name, address and date of
birth.
6.17.
The
Child Protection Officer shall keep a record of all concerns/disclosures and
report directly and without delay to the appropriate authority.
6.18. The club will not be
affiliated to any political organization and will remain strictly non party
political.
7. ANNUAL/EMERGENCY GENERAL MEETINGS
An Annual General Meeting shall be held each October
at which the following business shall be transacted:
7.1. Adoption of Annual Report of the Club
Committee;
7.2. Adoption of the Club Annual Financial Statement;
7.3.
Election
of Officers and Committee members;
7.4. Chairperson's Statement of Intent for
the coming year;
7.5. Discussion and vote on all motions submitted by members.
7.6. Motions shall be passed or defeated on
a simple majority vote by those present with the chairperson having a casting
vote.
7.7. Voting shall be by way of a show of
hands;
7.8. All motions shall be submitted by a
club member in writing to the Club Secretary at least seven days prior to date
of the Annual General Meeting;
7.9. An Emergency General Meeting shall be called
if deemed appropriate or necessary by the Club Committee or on receipt of a
written request by the Club Secretary signed by a minimum of twenty percent of
club members. The said written request shall clearly detail the purpose for
which the meeting is called;
7.10.
The Club Secretary
shall give Fourteen days notice of all General Meetings in writing or verbally
to all members. An announcement at training is acceptable as a verbal
notification. This notice shall detail time, date and place of the meeting and
all business to transacted at the meeting;
7.11. At any Emergency General Meeting
eighty percent of the club officer members shall constitute a quorum. If at
fifteen minutes after the stated time of the meeting, a quorum cannot be
constituted, the meeting shall be adjourned for seven days. If at fifteen
minutes after the time of the reconvened meeting a quorum cannot be
constituted, the members present shall constitute a quorum;
7.12. Deletions, additions or alterations to
the club’s rules and regulations and constitution shall only be made at an
Annual General Meeting or an Emergency General Meeting.
8.TRAINING,
COACHING AND COMPETITION.
8.1. Training clothing and training footwear shall be worn at
all training and coaching sessions;
8.2. Club tracksuits should be worn to/from
tournaments by competitors and coaches;
8.3. Club tracksuits should be worn by all club officials when
representing the club in tournaments;
8.4. All applicable safety equipment must
be worn when competing or sparring i.e. gumshields, headguards, groin guards,
chestguards, handwraps.
8.5. Boxing is a contact sport and as such
the club accepts no responsibility for injuries sustained during
sparring/boxing between Club members.
8.6. Sparring may only take place under the
supervision of the Club Coach.
8.7. Training fees as determined by the
committee shall be paid prior to each training session;
8.8. Members aged under sixteen years shall
not leave the designated training area without the permission of a supervisor
or coach;
8.9. Reasonable effort shall be made to ensure that at all
training and coaching sessions and competitions where club members aged under
sixteen years are present there shall be a minimum of two adults present in a
coaching or supervisory role.
8.10. Reports of concern about the behaviour of any officer
or member to be made immediately to the Child Protection Officer.
This constitution with the Rules and Regulations was
formally adopted at the Annual General Meeting on;
10th Day of October 2009 and revised on 8th October 2013
Signed:
Chairperson: Dave Fleming
Secretary: Vincent McMahon